Job’s core purpose
The Finance Officer is responsible for managing and processing the company's accounts payable functions as well as payroll, ensuring timely and accurate payments to vendors and suppliers and payroll related payments. This role involves handling invoices, reconciling statements, journal postings, maintaining accurate netsuite records, bank reconciliations and ensuring compliance with payroll regulations and maintenance of payroll records.
Responsibilities of the position
Accounts Payable: ● Receive, review, and verify invoices for accuracy and proper documentation. ● Record invoices to appropriate accounts and cost centers in Netsuite and ensure timely processing. ● Schedule and process payments to vendors in accordance with agreed terms. ● Reconcile vendor statements and resolve any discrepancies. ● Maintain accurate records of all payments and transactions. ● Address and resolve vendor inquiries and issues regarding payments and account status. ● Prepare and analyse accounts payable reports, including aged payables and cash flow forecasts. ● Assist in month-end and year-end closing processes. ● Ensure compliance with company policies and procedures. ● Assist with internal and external audits by providing necessary documentation and explanations. ● Maintain and organize AP files and documentation. Payroll: ● Process payroll for all employees, ensuring accuracy in wage calculations, deductions, and benefits. ● Ensure compliance with national and state payroll laws and regulations. ● Prepare and submit payroll tax filings and reports to appropriate agencies. ● Address and resolve employee inquiries regarding payroll discrepancies, deductions, and benefits. ● Provide information on payroll procedures and assist with understanding payroll-related issues. ● Ensure data integrity by performing regular audits and reconciliations of payroll data. ● Coordinate with benefits providers and update employee records as necessary. ● Identify opportunities for process improvements and efficiency gains in payroll operations. ● Work closely with the HR department to ensure alignment between payroll and employee records. ● Support other HR functions, including onboarding and offboarding processes. Receive, review, and verify invoices for accuracy and proper documentation.